ACADEMIC POLICIES AND PROCEDURES

Full- Time Student- A student must attempt at least twelve quarter hours of credit to be considered a full-time student.

Half-Time Student- Students registered for eight (8) quarter hours of credit will be considered as half-time students. Students registered for four (4) quarter hours of credit will be considered less than half-time.

Transfer Student- The student will abide by the same admission regulations as the non-transfer students.

Grades are reported at the end of each quarter. The mid-term grades may be issued as a report of progress of students doing below average work.

The following scale is used for reporting grades and determining grade point averages:

GRADE	GRADE QUALITY	SCALE	QUALITY POINTS
A	Excellent	100-94	4.00
B	Good	93-86	3.00
C	Fair	85-78	2.00
D	Poor	77-70	1.00
F	Failure	69-0	0.00
*W	Withdraw	-----	-----

* Withdrawal is not calculated in G.P.A. but may affect satisfactory academic progress.

A grade of "incomplete" is assigned when, in the opinion of the instructor, the student has not had time to complete the course requirements because of a just and legitimate reason. A student is given until orientation day of the next quarter to remove the "incomplete." If this is not done to the satisfaction of the instructor, the "incomplete" automatically reverts to a "failure." An equivalent class may be substituted with approval of the campus director.

Grade point average (GPA) is computed by dividing the quality points earned by the number of classes attempted. Final grades only are used in determining the GPA. The GPA is calculated on quarterly and cumulative basis each quarter. If a class is retaken, the higher of the grades is used for calculation purposes.

If a student wishes to withdraw from WVBC, they must first do so in writing through the Director. A student who decides to withdraw from an individual class during a term or wishes to change their program must do so officially in writing through the Education Coordinator. This must be done the first week of the quarter. Students are cautioned that changing schedules or programs may result in a loss of credit, an extension of the program length or other adverse consequences. All students are required to complete an exit interview upon graduation or leaving the College. This can be completed through the Financial Aid office, email, or the web @ www.aessuccess.org.

If at any time a student fails a class, drops a class, changes from day to evening classes, changes from evening to day classes, transfers in classes, or sits out a quarter for any reason, WVBC has no responsibility to assure fulltime schedules for the remaining time the student has in school. Therefore, the student's graduation date will be extended.

No monetary remuneration is given for credits accepted from other accredited colleges. Students transferring to WVBC from another institution accredited by agencies recognized by the U.S. Department of Education will comply with the established admissions procedures. It is the responsibility of the student to request the official transcripts be mailed to WVBC by the end of the Drop/Add period. WVBC reserves the right to use its discretion with regard to transferring credits from another institution. Credits earned at other accredited post-secondary educational institutions may be accepted on the basis of an official transcript provided by the student with a "B" or better grade and course description of all classes they are presenting for acceptance. WVBC determines whether the prospective credits meet with the provisions listed below. This is determined by an appointed person. The College will accept credits earned at other accredited institutions as indicated below:

a. Only those courses in which the student was awarded a grade of "B" (3.0) or better will be considered for transfer. (Grades and credits are transferable.)

b. Only courses applicable to the program for which the student is enrolled will be accepted into their program. The student must have earned the equivalent of quarter credit hours.

c. No more than one half (1/2) the required courses and hours of program may be transferred from another accredited college or university.

The student is notified of which, if any, credits transfer once the College receives his/her official transcript. NOTE: Total number of completed hours that a student must accomplish to complete his/her program does not change.

Classes taken at one institution frequently will not always match with classes offered at another institution. Even if both institutions are accredited, it may still be difficult to transfer credits from one institution to another. Each educational institution has different missions, course designs, and curriculum. WVBC classes are not designed for students to transfer to other colleges; they are designed for students to get a job. The College has met academic and educational standards and is recognized by their accrediting agency. Since the determination of transfer of credit is made only by the institution at which the student desires to further their education, the student is advised to contact other institutions to which they may desire to transfer to determine transferability, BEFORE beginning classes at WVBC.

TRANSFER OF CREDITS FROM WEST VIRGINIA BUSINESS COLLEGE IS AT THE DISCRETION OF THE RECEIVING INSTITUTION. WEST VIRGINIA BUSINESS COLLEGE MAKES NO CLAIM OR PRETENSE THAT ITS CREDITS WILL BE ACCEPTED BY ANY SCHOOL, COLLEGE, UNIVERSITY OR INSTITUTION.

A final examination is required in each course and is given at a specified time. Students eligible to be excused from their exams are as follows:

a. Students will be excused because of extreme emergency circumstances as determined by Director, at which time students may be asked to present appropriate documentation.

All students are eligible to participate in the WVBC Honors Program. If they have an "A" average (94-100) in a class prior to the start of finals week, they will be excused from attending the review and final exam for that class. The Education Coordinator is the only person permitted to excuse the student from the exam for the Honors Program

a. Pass all required courses in the student's program with a minimum 1.0 ("D" grade) on a 4.0 scale.

b. Have an overall cumulative 2.0 ("C" average) on a 4.0 scale and meet all satisfactory academic progress requirements

If a student meets requirements for graduation but has not paid all tuition and fees, the student shall graduate but will not be entitled to placement assistance, diploma, transcripts or other documents from the college.

WVBC programs are not specifically designed to prepare students to obtain any outside certifications or credentials. Passing written examinations or meeting other requirements necessary to obtain state, national, industrial, or other types of certification, licensure, registration, or credentials available in the field of studies offered at WVBC will require additional out of class study and preparation on the student's part. The West Virginia Business College graduation ceremony is held once a year for all students who have met the graduation requirements as established by the College.

Independent Study may be utilized in appropriate circumstances, such as to resolve scheduling conflicts or difficulties. Each decision is based on individual cases. Independent Study students are expected to complete the same course work as in regularly scheduled course offerings. Independent Study involves a level of independence and self direction on the part of the student to read material, complete and submit projects, reports and other assignments on a timely basis and successfully pass examinations as if a student was attending a regularly scheduled class. Students are required to meet with the teachers periodically as required by the teachers and to follow the procedures and policies as established by the College.

A graduate of WVBC is permitted to retake any course they have completed at WVBC with no charge except for any books they may need. No grades or quarter hours are awarded nor does the student have to fulfill the regular course requirements. The teacher has no obligation to the graduate except to permit them to attend classes. Refresher courses are offered on a space-available basis.