GENERAL INFORMATION
All students are encouraged and expected to read and understand the catalog presented to them at the financial aid interview before the student begins classes. The enrollment agreement supersedes the catalog in the event of a conflict. This catalog and the student's enrollment contract, and signed statement of understanding, shall be considered the only official documents of this institution.
The College offers a test-out opportunity for College Mathematics and Keyboarding.
General information is distributed through brochures, advertisements or documents and/ or oral statements. These are to be considered general information only. These materials are subject to change with or without notice, and do not create any legally binding rights or responsibilities either implied or not implied on the part of WVBC or the student.
The catalog is current at the time of printing; however, WVBC reserves the right to make changes, additions, or deletions or to waive or change any requirement or rule, where administration deems such actions to be appropriate as long as such change does not affect the student's rights or responsibilities. All appendixes, supplements, attachments, etc. to the current catalog are part of the current catalog and should be referred to where relevant. All benefits or services offered by WVBC (placement assistance, free auditing for graduates, etc.) shall end if the College terminates operation of either campus.
Discrimination Policy
West Virginia Business College does not discriminate in any of its programs, activities, or employment practices on the basis of race, color, religion, sex, age, national origin, or any other federally protected designation.
Orientation and Registration
An orientation is held the beginning of each term for all new and returning students. The purpose of the orientation is to review policies, procedures and all other information necessary for successful matriculation in the students chosen program. All new and returning students are required to attend orientation.
Living Accommodations
Most WVBC students live at home and commute to classes. It is the responsibility of the student to find housing near the school in order to commute. If necessary, assistance is given to the student by the staff when at all possible.
Admission Requirements
Applicants are considered for acceptance by the college only after meeting the following requirements:
1. Having earned a high school diploma or its equivalent.
2. Being interviewed by an Admissions Representative.
3. Completing the college entrance evaluation. Candidates for Specialized Associates Degree must achieve a minimum of 20 on the evaluation in order to be accepted directly into the degree programs. Candidates for the Specialized Associates Degree, Office Administration/Medical Assistant program must achieve a minimum of 25 on the evaluation in order to be accepted directly into this program. Once the student has graduated from a diploma program at West Virginia Business College, the student may be accepted into any of the degree programs.
4. Being accepted by the Director.
Acceptance for admission indicates only that the applicant meets the minimum acceptance requirements. Applicants should not assume acceptance is an express or implicit guarantee or a representation of the likelihood of academic or career success or ability of the applicant to achieve the applicant's goal.
Prospective students should call or write the college to arrange an appointment for a personal interview with an Admissions Representative. At the time of the appointment, both parents or spouse should accompany the applicant. Upon completion of the interview, the formal application for admission may be completed.
A student who chooses to discontinue attendance at any time is entitled to be graduated in any program if the student meets the graduation requirements of the program, regardless of the program in which the student was originally accepted for admission, without further action on the student's part or additional administrative paperwork. Students may reject this program completion option by notifying the institution.
Because of many changes which occur daily both in business and education, it is impossible to guarantee long standing particulars. The College, therefore, reserves the right to cancel, suspend or permanently terminate educational programs for any reason, with or without notice. This will not affect the status of current enrolled students.
Tuition & Fees
Tuition is assessed on a quarter basis and payable in full at the beginning of each quarter. Payment may be deferred until receipt of financial aid in those cases where students are relying on such aid to pay tuition. All charges are based upon the fee schedule in force at the time of enrollment. The student is responsible for payment of all charges including tuition and fees. Books are separate from tuition and can be purchased at outside bookstores or the College's bookstore. Books generally cost 15% to 20 % of the cost of the program, depending on current markets. See page 49 for a list of all fees and tuition.
Payment is not contingent upon receipt of financial aid. The College does not guarantee the receipt or likelihood of receipt of any financial aid. The College shall have no further obligation to the student if the student fails to pay tuition or fees for any quarter, regardless of the reason. It is up to the college's discretion if the student can remain enrolled. Transcripts, diplomas or any other documentation will not be issued if payment in full is not received. Delinquent balances may be turned over to a collection agency and/or other collection actions may be taken.
Refund Policy
The following refund policy is followed uniformly by West Virginia Business College:
1. Cancellation prior to the first day of class: If applicants, accepted by the institution, cancel within five (5) business days following the date an enrollment contract is signed, the school will refund all monies paid to the institution. In the event of a cancellation notification following this period, but prior to start of classes, the institution will refund all monies paid, less the $50 application fee.
2. Withdrawal after the commencement of classes: Students who withdraw during the first 2 weeks of the quarter will receive a tuition refund of 50% of the charged tuition for the period. Students who withdraw during the third week of the quarter will receive a tuition refund of 25% of the charged tuition for the period. After the third week no refund will be made. Application and other fees are non-refundable If a refund is due of $25 or less to the student, the institution is not required to refund. All return of Title IV funds will be made in accordance with the rules and regulations of the U.S. Department of Education. Return of funds will be based on the amount of time a student spends in school. This will be determined by the number of calendar days completed in the period of enrollment divided by the total calendar days in the enrollment period (excluding scheduled breaks of five days or more). If the percentage is less than 60% the appropriate amount of aid wiII be returned within the allotted time frame. If the amount is greater than 60% no return of monies wiII be made. This formula determines the amount of tuition earned by the institution. AIl unearned funds wiII be returned to the proper agency. There may be funds the student must return to the U.S. Department of Education. Those funds can be paid to WVBC within 30 days of the last day of attendance and the school will return the funds or the student can make arrangements with the U.S. Department of Education.
3. Refunds to Veterans will be made on a pro-rata basis as required by the Veterans Administration and appropriate state regulatory bodies.
4. The WVBC refund distribution policy of Title IV Financial Aid Funds to the Federal Student Aid programs are as follows:
a. Unsubsidized Federal Student Loans
b. Subsidized Federal Stafford Loans
c. Unsubsidized Federal Direct Stafford Loans
d. Subsidized Federal Direct Stafford Loans
e. Federal Perkins Loans
f. Federal PLUS loans received on behalf of the student
g. Federal Direct PLUS Loans received on behalf of the student
h. Federal Pell Grants
i. FSEOG Program Funds
j. Other grants or loan assistance authorized by Title IV
Definition of a Quarter Credit Hour/Academic Year
The institution measures and awards credits using quarter credit hours as its unit of credit. The institution operates on a quarter term calendar year. A quarter term is 10-12 weeks in length. An hour of credit requires ten contact (class) hours of lecture, twenty contact (class) hours of lab. A standard contact (class) hour is 50 minutes in length. A student is considered to be in fuII time attendance when carrying twelve or more credit hours per quarter term. The definition of an academic year for Title IV purposes is 36 quarter credit hours and 30 weeks. Students may begin programs the first week of each quarter or at the mid point of any quarter. Students who begin at the mid point matriculate into the normal class schedule at the beginning of the next quarter.